Taskade Review: Overview, Features, Pricing and Best Alternatives

There are a lot of AI tools that market themselves as productivity tools, although Taskade stands out as a tool that tries to help with more tasks than other tools. In this Taskade review, we will look at whether it is worth using or if it is just another tool that will be overlooked.

Although this project management tool is very similar to other AI tools such as Notion or Clickup, it has unique features that are worth looking at.

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What is Taskade?

Taskade is an all-in-one workspace that combines project management, task management, and communication tools into a single platform for individuals and teams. Taskade offers a host of features to help you stay organized and on top of your work, including multiple project views, real-time collaboration, an AI assistant, and a wide range of templates. Additionally, Taskade’s ability to create multiple projects makes it an invaluable tool for organizing and managing tasks efficiently, promoting collaboration, and enhancing productivity across teams.

Taskade is a versatile tool that can be used for a variety of purposes. Whether you’re a freelancer, a remote team member, or just someone who wants to be more productive, Taskade can be a helpful tool.

Taskade features

Taskade offers a range of features designed to increase productivity and improve collaboration for both individuals and teams. Here’s a look at some of the key features:

Core Features:

• Menus and Navigation: Easy-to-access dropdown menus for Products, Solutions, Learn, Tools, and Pricing.
• Account Management: Options for logging in, contacting sales, and signing up for free.

AI Features:

• AI-Generated Workflows: Allows custom template creation for SOPs to Project Sprints, tailored to specific team needs.
• Custom AI Agents: Supports workflows with AI for marketing, project management, etc., including data uploads and task management.
• AI Automations & Flows: Links tools to enhance marketing, sales, and operations, integrating content creation and lead management.
• AI Writing and Task Assistant: Helps in brainstorming and outlining tasks with adjustable personas and tones.
• AI Project File Chat: Upload and interact with files for insights and summaries.
• AI Prompt Templates: Over 1000 templates to assist in generating effective workflows.
• AI CSV Import: Converts various document formats into projects using AI. Additionally, Taskade includes advanced features like a mind map view and a native time tracking app to further enhance project management capabilities.

AI Task Management:

• Generate and Prioritize Tasks: AI helps in creating and organizing tasks efficiently.

Usability Enhancements:

• Slash Command Tooltips: Utilize “/“ for quick access to AI commands and productivity tools.
• AI Media & File Manager: Manages and interacts with uploaded media for insights.

Collaboration and Communication Tools:

• Real-Time Collaboration Features: Include video chat, screen sharing, and project activity tracking. Taskade also allows users to edit tasks and take meeting notes within its real-time collaboration features, streamlining project management and enhancing team communication.

Taskade integrations for real time collaboration

Taskade integrates with several popular apps and services to help you connect your workflow and avoid switching between different tools. Here are some of the key integrations offered:

• Email Platforms: Gmail, Outlook, and MailChimp for enhanced email management.
• Task Management: Asana, Trello, and Todoist to centralize task tracking.
• Note-taking apps: Evernote, Bear, OneNote, and Obsidian for importing notes into tasks.
• Calendars: Google Calendar, and Apple Calendar for task scheduling.
• File Storage Solutions: Google Drive, Dropbox, and Box for direct file uploads.
• Communication Tools: Slack, and Twilio for improving team communication.
• Productivity and Planning: Notion, ClickUp, and Dynalist for merging various aspects of planning and task management.

Taskade pricing

Taskade offers a few different pricing plans to cater to individual and team needs. Here’s a breakdown of the current plans:

Free Plan ($0/month) Ideal for newcomers.

• Create up to 1 workspace.
• Build, train, and deploy 1 AI Agent.
• Manage up to 5 AI Requests.
• Enjoy 250 MB of storage.
• Access to 7-day version history.
• Use across multiple platforms: web, iOS, Android, Mac, and PC.

Pro Plan ($8 per user/month when billed annually, $10 per user/month when billed monthly) Best for professionals seeking more power.

• Includes everything in the Free plan.
• Unlimited use of Taskade AI Agents.
• Boost your capability with up to 10 workspaces.
• Increase your storage capacity to 100 GB.
• Extend your version history access to 1 year, including project history for the same duration.
• Advanced AI Automations and custom field options like Gantt charts.
• Integration capabilities with calendars and cloud storage services.

Team Plan ($16 per user/month when billed annually, $20 per user/month when billed monthly) Designed for collaborative teams.

• Includes everything in the Pro plan.
• Expand to unlimited workspaces.
• Supercharge with 1,000 GB of storage.
• Benefit from an unlimited version history, with project history access extending up to five years.
• Over 5000 automations and integrations to streamline workflows.
• Enhanced security with Multi-factor Authentication (MFA) and more.
• Premium support, including dedicated onboarding and training.

Taskade alternatives

Notion

Notion is a popular all-in-one workspace that combines various functionalities like project management, note-taking, wikis, and databases into a single platform. It caters to both individual and team needs, offering a clean and user-friendly interface for increased productivity.

Key Features:

• AI Integration: Notion’s AI can respond to queries, making it a versatile assistant for everyday tasks.
• Docs: Offers a simple yet powerful platform for creating documents. These are easy to use and look great.
• Wikis: Allows you to centralize knowledge, making information easy to find and use.
• Projects: Supports management of complex projects, helping keep everything organized without confusion.
• Calendar: Combines time management and project tracking in one place.

ClickUp

ClickUp is another popular project management platform that is unique in its functionality and customisability. It’s designed for teams of all sizes and aims to be a single place for managing tasks, projects, and communication.

Key Features:

• Centralized Work Management: ClickUp Brain offers a single platform for managing various aspects of work. This simplifies operations and enhances productivity.
• AI-Powered Assistance: The AI feature in ClickUp Brain accelerates task completion by providing tailored assistance.
• Viewing Options: Users can switch between 15 different views like list, board, and Gantt. This ensures everyone can work in their preferred style.
• Customizable Workflows: Configuring ClickUp for different tasks is straightforward, making it adaptable to evolving team needs.
• Search Functionality: A powerful search function allows users to locate any file across ClickUp, connected apps, or local drives.

Obsidian

Obsidian is a note-taking application that focuses on creating a personal knowledge base. Unlike traditional note-taking applications that act more like digital notebooks, Obsidian excels at helping you connect and organize your ideas in a non-linear way.

Key Features:

• Privacy First: Your notes remain private, stored locally on your device.
• Customization: Tailor Obsidian with hundreds of plugins and themes.
• Data Longevity: Uses non-proprietary file formats to ensure your data remains accessible.
• Free for Personal Use: Download Obsidian at no cost for personal projects.

Trello

Trello is a project management tool that uses a Kanban board system to easily visualize and organize tasks. It works like a digital bulletin board with lists and cards.

Key features:

• Boards: Visualise all stages of your work, from planning to completion. Boards are customizable and reflect your workflow at a glance.
• Lists: Manage the flow of tasks from start to finish. Customise lists to fit your team’s unique process.
• Cards: Each card contains the details needed to complete a task. Drag cards across lists to update their status.
• Timeline view: Align team activities with visual project timelines. This view helps anticipate roadblocks and keep schedules on track.
• Calendar view: Plan daily activities and keep track of deadlines. The calendar provides an overview of upcoming responsibilities.

Best Features including Video Calls, Pricing, Alternatives & Verdict

Taskade is marketed as a multi-functional productivity tool designed to increase the efficiency of teams and individuals. It offers project management, task management, and communication in one powerful platform, with project management features being a key aspect of its appeal. Taskade’s features include multiple project views, real-time collaboration capability, including video calls and the ability to manage multiple projects seamlessly, and a unique AI assistant that caters to a diverse user base.

For those considering alternatives, tools such as Notion and ClickUp also offer solid project management solutions, but with different interfaces and feature packages. Choosing the right tool depends on your specific needs, budget limitations, and preferred user experience.

Overall, Taskade has a very similar user interface to Notion and has more artificial intelligence features which can be quite useful. I would say it is more useful than other alternative project management applications, but it does not have a very user-friendly interface, so it can be overwhelming at first.

Final thoughts

Taskade is a project management application with probably the most AI features I have seen. Compared to others like Notion or Obsidian it does not come close. Although I am not the biggest fan of the interface, it does feel a little counter-intuitive at times.

And to use all the artificial intelligence futures you would have to watch some tutorials to use them properly or just do some reading, while I understand that this is not a problem, the website itself does not explain some features very well.

Overall, for the price of any other project management apps you will get the most out of Taskade, but consider what kind of features you are looking for before committing to a tool and you can always try it out for free.

If you are looking for similar project management tools or just AI-powered productivity tools, consider using GPT4All or check out our review of the best AI project management tools.