11 Best AI Project Management Tools: Increasing Project Performance

As a project manager, it is important to consider using AI tools to improve your day-to-day work. With the increasing popularity of AI, it is crucial to stay ahead of the competition. Failure to be ahead of the curve will leave you behind.

I tried to include as many different AI project management tools so you can create a small portfolio of them that can help with a lot of different tasks like meetings, task management, automation, and more. Like other comparison tools, ChatGPT is versatile and can be used for a wide range of tasks.

What is an AI project management tool?

An AI project management tool is a software program that uses artificial intelligence to improve traditional project management tasks. 

How to use generative AI in project management?

To choose an AI project management software, simply select one such as ClickUp or Notion and research its capabilities, as each tool is unique. 

To effectively use generative AI in project management, it’s crucial to understand the capabilities and limitations of AI tools. 

It is important to note that most of the tools listed do not have complex AI features, but rather implement AI into their user interface. Once you have selected a tool, you can input the necessary information for better task management.

Why should I use AI project management tools?

Whether or not you should use AI project management tools depends on your specific needs and priorities. Here’s a breakdown of the potential pros to help you decide:

• Increased efficiency and productivity: AI can automate repetitive tasks like data entry, progress tracking, and risk identification, freeing up your time and your team’s time for more strategic work.
• Improved decision-making: AI can analyze vast amounts of data to identify trends, predict potential problems, and recommend optimal solutions, giving you data-driven insights to make better decisions.
• Improved collaboration: AI-powered tools can facilitate communication and collaboration by automatically translating languages, summarizing conversations, and generating reports, even for geographically dispersed teams.
• Reduced costs: By automating tasks and improving efficiency, AI can help you save time and money over traditional project management methods.
• Better resource allocation: AI can help you optimize resource allocation by matching team members with the tasks they’re best suited for and identifying potential bottlenecks.

Can AI write a project plan?

While AI can’t fully write a project plan on its own, it can be a valuable tool to assist you in creating one. 

ClickUp and other AI tools offer templates to create plans, but they still require human input as they are not perfect and may need adjustments.

1. ClickUp

ClickUp is a feature-rich project management and team collaboration tool that provides a range of tools to increase productivity and improve workflow. Tasks, documents, goals, and communication are centralized, helping teams work together efficiently, regardless of location. 

The platform is suitable for various industries and functional areas, including software development, marketing, IT, and more. It offers a single, integrated environment for managing projects, setting goals, and automating workflows.

Key Features:

• Task and Project Management: ClickUp offers robust tools for task management, including unlimited tasks, Gantt charts, and sprint management, facilitating effective project tracking and execution.
• Collaboration and Communication Tools: Features like real-time chat, collaborative docs, whiteboards, and in-app video recording enhance team collaboration and communication.
• Customizable Dashboards and Reporting: Users can create unlimited dashboards, customize views, and access advanced reporting for comprehensive project insights and data visualization.
• Automation and Integration: ClickUp enables powerful no-code automations and offers unlimited integrations, streamlining workflows and connecting with other tools effortlessly.
• AI-Powered Assistance: An AI add-on helps generate ideas, documents, and summaries, improving efficiency in content creation and task management.

Pricing:

• Free Plan: Includes basic features like 100MB storage, unlimited tasks, and two-factor authentication.
• Unlimited Plan: $7 per member per month.
• Business Plan: $12 per member per month.
• Enterprise Plan: Custom pricing for large teams.

ClickUp user reviews:

• G2: 4.7 (9000+ Reviews)

2. Taskade

Taskade is an AI-powered tool that helps improve team productivity and collaboration. It provides a single workspace that lets teams work together smoothly and in sync. With over 700 tasks automated by AI agents, Taskade automates tasks ten times faster. 

Its simplicity is demonstrated by its ability to create workflows, helping to visualise projects in different formats such as lists, whiteboards and calendars. Taskade AI serves as a virtual assistant, helping with brainstorming and task coordination. It adapts to various roles and areas.

Key Features:

• AI-Powered Productivity Enhancement: Taskade significantly speeds up task completion with custom AI agents and a chatbot, enhancing overall team productivity.
• Dynamic Workflow Generation: Users can create dynamic to-do lists, flowcharts, and more, visualizing their work in multiple formats for better organization and creativity.
• AI Assistant for Project Interaction: An AI assistant is integrated for brainstorming and coordinating tasks within projects, adaptable to various roles and expertise levels.
• Note Visualization: Taskade offers an intuitive outlining experience, letting users to create connections and hierarchies within their notes, with real-time syncing.

Pricing:

• Free Plan: Includes 1,000 AI credits, 1 workspace, 3 users, 250 MB storage, and basic task management features.
• Starter Plan: $4 per month.
• Plus Plan: $7 per month.
• Pro Plan: $16 per month.
• Business Plan: $7 per user per month (billed annually).
• Ultimate Plan: $15 per user per month (billed annually).

Taskade user reviews

• G2: 4.6 (46 Reviews)

3. Notion

Notion is a flexible and dynamic workspace designed to meet the needs of individuals and teams in various industries. It provides a range of functions, from simple documentation to complex project management, all in one platform. 

An AI assistant is integrated to improve the user experience by providing immediate assistance and insights.

Key Features:

• Integrated AI Assistant: Notion’s AI assistant offers instant answers and support, streamlining workflows and enhancing productivity.
• Documentation Tools: The platform provides a simple yet powerful environment for creating and managing documents, making information organization effortless.
• Project Management for All Sizes: Notion accommodates every team size, allowing for efficient management of complex projects without overwhelming users.
• Unified Calendar Management: The new calendar feature integrates time and work management, promoting better scheduling and planning.
• Customizable Template Gallery: A variety of templates are available to jump-start various tasks and projects, tailored to user needs.
• Integration Options: Notion offers the capability to connect with a range of tools, enhancing its utility and adaptability.

Pricing:

• Free Plan: Ideal for individual use with unlimited blocks and basic features.
• Plus Plan: Priced at $8 per user/month (billed annually), suitable for small groups with additional collaboration features.
• Business Plan: For larger teams, priced at $15 per user/month (billed annually), includes advanced features like SAML SSO and private teamspaces.
• Enterprise Plan: Custom pricing for comprehensive organizational needs with advanced controls and dedicated support.
• Notion AI Add-on: Available at $8/member/month (billed annually), offering unlimited AI assistance for writing, editing, and data analysis.

Notion user reviews:

• G2: 4.7 (5000+ reviews)

4. Fireflies.AI

Fireflies.ai is an AI tool that is designed to improve meeting management by transcribing, summarising and analyzing voice conversations. It integrates with popular video-conferencing apps and can be easily added to calendar meetings.

The platform enhances team collaboration by enabling comments, pins, and reactions to specific conversation parts and sharing meeting notes across various apps. Fireflies.ai provides conversation intelligence to track meeting metrics, which can improve sales, recruiting, and internal processes. 

Key Features:

• Automated Transcription and Recording: Capable of recording and transcribing meetings across several platforms, Fireflies.ai generates transcripts quickly and accurately.
• AI-Powered Search and Summarization: Offers the ability to review long meetings in a concise format, with features to filter and listen to key topics and action items.
• Collaboration Tools: Users can add comments, create soundbites, and share memorable moments from meetings, facilitating better teamwork and communication.
• Workflow Automation: Integrates with CRM systems for automatic note logging and supports voice command task creation, ensuring efficient workflow management.
• Knowledge Base: Organizes all voice conversations in one accessible location with customizable privacy settings.
• Multi-Language Support: Transcribes and understands conversations in over 70 languages, catering to a diverse user base.

Pricing:

• Free Plan: $0 (Free forever)
• Pro Plan: $10 per seat/month (when billed annually)
• Business Plan: $19 per seat/month (when billed annually)
• Enterprise Plan: Pricing available upon contact

Fireflies.AI user reviews:

• G2: 4.7 (290 reviews)

5. Loom

Loom is an AI tool that is designed to improve communication and productivity through video messaging. Users can easily create and share AI-powered video messages, improving interactions in various professional contexts. 

Loom is recognized by over 25 million users and 400,000 companies, and offers a range of features that meet a variety of professional needs, including sales, engineering, customer support, and design. 

Key Features:

• AI-Powered Video Messaging: Loom enables the recording and sharing of AI-enhanced video messages, simplifying complex ideas and enhancing team and customer engagement.
• Screen and Camera Recording: Users can record their screen and camera effortlessly using Loom’s Chrome extension, desktop, and mobile apps, making it highly accessible.
• Advanced Editing and Personalization: Loom offers features like ‘Edit by Transcript’ and customization options for videos, including the addition of logos and thumbnails.
• Integration and Collaboration: It integrates seamlessly with numerous tools such as Google Workspace and Slack, and allows interactions over video through tasks, comments, and emojis.
• Loom AI Suite: Offers enhanced functionalities like automatic title generation, summary creation, and filler word removal to streamline the video creation process.

Pricing:

• Starter: Free.
• Business: $12.50 per creator/month (billed annually).
• Enterprise: Custom pricing.
• Loom AI Add-on: Available for an additional $4 per creator/month (billed annually).

Loom user reviews:

• G2: 4.7 (1848 reviews)

6. Make

Make is an AI tool for automating workflows. Its platform offers a way to design and automate complex processes by integrating different applications and services, increasing productivity and operational efficiency. 

Make’s platform is especially valuable for businesses seeking to automate tasks across marketing, sales, operations, IT and more, without the need for extensive programming skills. 

Make lets users create custom automations that meet their specific business needs through its visual workflow builder and deep application integration.

Key Features:

• Visual Workflow Builder: Make offers a no-code, intuitive visual interface that allows users to easily design and automate workflows, making complex process automation accessible to all skill levels.
• App Integration: Over 1000 apps can be integrated, facilitating seamless connectivity and data sharing across different platforms and services.
• Automates tasks: Make.com can automate repetitive tasks and workflows, such as automatically sending follow-up emails, creating social media posts, updating spreadsheets, and more.
• AI integrations: Make.com integrates with several AI-powered apps, such as OpenAI, Eden AI.
• Pre-built templates: Make.com offers many pre-built templates that use AI, such as a template that automatically summarizes emails and a template that automatically generates social media posts.

Pricing:

• Free: $0 per month.
• Core: Starting from $9 per month.
• Pro: Starting from $16 per month.
• Teams: Starting from $29 per month.
• Enterprise: Custom pricing.

Loom user reviews:

• G2: 4.7 (215 reviews)

7. DeepL

DeepL Write, in addition to DeepL Translator, provides a solution for comprehensive translation and writing improvement. The platform is known for accurately capturing language nuances and guaranteeing data security, making it the first choice for professionals and companies. 

DeepL Write further improves this service by providing tools to improve writing, increasing clarity and assuring precision in various languages.

DeepL is included in this list because it is an AI writing tool. If you struggle to write clear and error-free sentences, or if you wish to improve your writing style, this tool is an excellent resource to enhance the overall quality of your text.

Key Features:

• Unlimited Text Translation: DeepL Pro users can translate large volumes of text without restrictions, surpassing the limitations of the free version.
• Document Translation and Editing: Supports the translation of various document formats (PDF, Word, PowerPoint, text) while maintaining original formatting. Advanced and Ultimate plans allow editing of translated documents.
• Custom Glossaries: Create and manage up to 2,000 glossaries, each with up to 5,000 entries, to ensure consistent and accurate translations of key terms and phrases.
• Formal/Informal Tone Selection: Available in selected languages, this feature allows users to adapt the translation’s tone to fit the context and audience.
• DeepL Write: Enhances writing in seconds, offering grammar and punctuation corrections, style adjustments, and sentence rephrasing.
• Browser Extension: DeepL’s free Chrome extension aids in translating and proofreading directly in the browser, maintaining text formatting.

Pricing:

• Free: Limited features and translation capabilities.
• Starter: €7.49 per user/month, billed annually.
• Advanced: €24.99 per user/month, billed annually.
• Ultimate: €49.99 per user/month, billed annually.

DeepL user reviews:

• G2: 4.7 (47 reviews)

8. GPT4All

GPT4All is a chatbot application that can operate without an internet connection or advanced hardware. It is ideal for privacy-conscious users and runs smoothly on consumer-grade CPUs, including the M1 Mac. The application is available as a desktop client for Windows, OSX, and Ubuntu systems. 

Its primary function is to serve as a personal writing assistant, capable of generating various types of content, such as emails, documents, creative writing, and code. It is also excellent at understanding and summarising given text documents.

This is particularly useful when dealing with a large number of documents. You can train it on a whole directory of documents offline. However, setting it up on a computer can be a bit of a process.

Key Features:

• Privacy and Accessibility: Operates locally without requiring an internet connection or GPU, ensuring user privacy and ease of access.
• Wide Range of Applications: Assists in writing diverse content like emails, stories, poems, and songs, and also in coding tasks.
• Document Understanding: Capable of summarizing and providing insights on user-provided text documents.
• Continuous Improvement: Regular updates enhance its code-writing capabilities and overall performance.

Pricing:

• Completely free to use

GPT4All user reviews:

• Not available

9. Copilot for Microsoft 365

Microsoft Copilot for Microsoft 365 is a productivity booster that uses large language models to integrate with an organisation’s data, right in the workflow. It works with Microsoft 365 applications such as Word, Excel, PowerPoint, Outlook, and Teams, providing real-time intelligent assistance to boost users’ creativity, productivity, and skill sets. \

Copilot is a diverse and evolving tool that can be tailored to meet the needs of different organisations and can be extended through plug-ins, making it a dynamic asset for any business.

Key Features:

• Integration with Microsoft 365 Apps: Copilot works alongside popular Microsoft 365 applications, ensuring a cohesive and efficient user experience.
• Real-Time Intelligent Assistance: Offers instant support to enhance creativity, productivity, and skills within the workflow.
• Customizable and Extendable: The platform allows for the creation of plugins, offering flexibility to meet specific organizational needs.
• Community and Learning Resources: Provides a wealth of resources, including training, webinars, and a community hub for continuous learning and engagement.

Pricing:

• Microsoft Copilot for Microsoft 365: $30.00 per user/month (Annual commitment).

Copilot user reviews:

• G2: 4.3 (55 reviews)

10. Rytr

Rytr is an AI writing assistant that offers fast, high-quality content production at a reduced cost. Rytr is designed to meet various content needs, such as emails, blog posts, and ad copies. It caters to over 7 million satisfied users, including copywriters, marketers, and entrepreneurs. 

Rytr can generate content in multiple languages and tones, using advanced AI to guarantee uniqueness and quality.

Key Features:

• Content Generation: Rytr specializes in creating a wide range of content, including emails, blog posts, social media updates, and more, with over 40 use cases and templates.
• Multilingual and Emotional Range: Ability to write in over 30 languages and convey content in more than 20 different tones, tailoring messages to diverse audiences and emotional contexts.
• Efficiency Tools: Features like a rich-text editor, plagiarism checker, and various formatting options help refine and perfect content, enhancing both the writing process and the final output.
• Collaboration and Management: Offers tools for seamless project management and team collaboration, including a history feature to reference past work and a team account for easier management.
• Accessibility and Integration: Comes with a browser extension for ease of use across various platforms, and integrates with popular apps like WordPress and Shopify, ensuring versatility and convenience in content creation.

Pricing:

• Free Plan: Includes basic features like 10k character generation per month.
• Saver Plan: Priced at $9/month or $90/year.
• Unlimited Plan: Available at $29/month or $290/year.

Rytr user reviews:

• G2: 4.7 (788 reviews)

11. Jasper AI

Jasper AI is an AI tool designed to improve content creation, primarily for enterprise marketing teams. It uses artificial intelligence to optimize content development from inception to execution, efficiently delivering better results. 

Jasper’s tools are tailored to improve project management, optimize performance through insightful analytics, and ensure security and privacy for users’ data.

Key Features:

• Content Creation: Jasper offers AI-assisted content development, enabling rapid and on-brand content generation for campaigns and art, fostering swift transition from ideas to execution.
• Team Efficiency: With tools for project management, Jasper reduces miscommunications and accelerates content production processes.
• Integration and Accessibility: Jasper is equipped with browser extensions, various integrations, and an API, making it accessible and adaptable to different tech environments.
• Educational and Support Resources: The platform offers a range of learning and support resources, including webinars, a comprehensive prompt library, and customer support, aiding users in maximizing the tool’s potential.

Pricing:

• Creator: $39 per month/seat.
• Pro: $59 per month/seat.
• Business: Custom pricing with personalized AI features.

Jasper AI user reviews:

• G2: 4.7 (1239 reviews)

Is AI going to replace project managers?

No, AI is not likely to completely replace project managers anytime soon. While AI can automate many routine tasks and provide valuable insights, it currently lacks the key skills that make human project managers irreplaceable.

AI is a powerful tool that can help project managers be more efficient and effective. The future of project management will likely involve collaboration between humans and AI, with each playing a vital role in project success.

What is the best AI tool for project management?

I would say it is either ClickUp or Notion. Both of them have the cleanest user interfaces and the most AI features.

It depends on what kind of features you are looking for in project management software. I would suggest trying all of them out as they either offer a free trial or a free plan.

Final thoughts

The decision of whether or not to use AI project management tools depends on your specific needs and priorities. Consider the potential benefits and drawbacks carefully, and choose a tool that aligns with your project goals and team capabilities.

If you’re still unsure, you could start by experimenting with a free trial of an AI project management tool to see how it works for you and your team. Also I would highly suggest using other AI tools for analysis or content creation that can also improve your work.