15 Best AI Productivity Tools: AI Apps Tested & Reviewed

Choosing the right AI tool to increase productivity can be challenging due to the many options available. To make it easier for you, I have compiled a list of the best AI productivity tools tested and reviewed.

The list includes a diverse range of tools, from those that remove backgrounds to those that can be used for various purposes. I did not include ChatGPT as it is a well-known AI tool that can be used by professionals in any type of work.

How can AI increase productivity?

Integrating AI into professional environments and everyday life could significantly increase efficiency, improve the accuracy of various tasks, and boost innovation. AI can automate repetitive tasks, speeding up operations and reducing the likelihood of human error, resulting in more accurate outcomes.

All AI productivity apps don’t have a steep learning curve, so it can be quite easy to get started. From improving social media posts to automating tasks, the possibilities for improving overall productivity are endless.

What are the best AI tools?

1. Fireflies.ai

Fireflies.ai is an AI-powered meeting assistant that acts like a virtual notetaker for your meetings. This AI tool essentially helps you be more productive in meetings by taking care of the note-taking and letting you focus on the discussion. Its wide range of AI features and integrations make it an essential tool for different organizational roles.

Key features:

• Automatic recording and transcription: The Fireflies app is great for automatically recording and transcribing meetings. It is compatible with major platforms such as Zoom and Teams. Transcripts are available quickly, meaning no detail is missed.
• AI-powered search functionality: This feature allows you to quickly review and extract key meeting notes. It simplifies the process of reviewing hours of recordings, increasing productivity.
• Improved collaboration: The app supports team collaboration with easy-to-use commenting and sharing tools. Integration with platforms such as Slack and Asana makes it an excellent tool for teamwork.

Pricing plans:

• Free Plan: Suitable for individual users, offering basic features.
• Pro Plan: For small teams, with a price of $10 per seat/month.
• Business Plan: For growing businesses, available at $19 per seat/month.
• Enterprise Plan: For large organizations, priced at $39 per seat/month.

2. Midjourney

Midjourney is a powerful AI image-generation tool that lets you create stunning visuals from text descriptions. It’s particularly popular for its ability to produce high-quality images in a variety of artistic styles. The user-friendly interface is based on Discord, making it easy to jump in and start creating. Midjourney offers a strong community for sharing ideas and refining your prompts.

Key Features:

• Generate high-quality images from text prompts: Midjourney excels at turning your written descriptions into captivating images.
• Explore a wide range of artistic styles: Midjourney isn’t limited to one particular style. You can instruct it to generate images in the style of famous painters like Van Gogh.
• Refine and iterate on your creations with ease: Midjourney’s intuitive interface allows you to provide feedback on the generated images and steer the creative process in the direction you want.
• Discord-based interface for seamless interaction: Midjourney integrates directly with Discord, a popular chat platform.
• Active community for sharing and learning: The Midjourney community is a valuable resource for anyone using the tool. You can find inspiration from other users’ creations.

Pricing:

• Basic Plan: Monthly: $10. Annually: $96 ($8/month) .Fast GPU Time: 3.3 hours/month
• Standard Plan: Monthly: $30. Annually: $288 ($24/month). Fast GPU Time: 15 hours/month. Unlimited Relax GPU Time
• Pro Plan: Monthly: $60. Annually: $576 ($48/month). Fast GPU Time: 30 hours/month. Unlimited Relax GPU Time, Stealth Mode
• Mega Plan: Monthly: $120. Annually: $1152 ($96/month). Fast GPU Time: 60 hours/month. Unlimited Relax GPU Time, Stealth Mode

3. Notion AI

Notion integrates tools all in one workspace, designed for teams of all sizes and functions. It’s a unique combination of workspaces, AI integration, and project management features, making it ideal for today’s fast-paced working environments.

Key features:

• Integrated artificial intelligence Assistant: Provides quick, accurate answers and ideas, enhancing efficiency.
• Docs Management: Offers a simple, yet powerful way to create and manage documents and notes.
• Wikis: Centralizes knowledge, ensuring information is easily accessible.
• Projects Management: Designed for efficient handling of complex projects, suitable for various team types.
• Calendar Integration: Combines time management with project tracking, promoting organized planning.
• Template Gallery: Offers ready-to-use and customizable templates for a variety of needs.
• Tool Integrations: Allows seamless connection with other software, enhancing workflow.

Pricing:

• Free Plan: Ideal for individual use with unlimited blocks and basic features.
• Plus Plan: At $8 per user/month (billed annually) or $10 monthly, best for small teams.
• Business Plan: For larger teams, at $15 per user/month (billed annually) or $18 monthly.
• Enterprise Plan: Tailored for large organizations, price available upon request.
• Notion AI Add-On: Available at $8 per member/month annually or $10 monthly.

4. RemoveBG

Remove.bg is a tool for automatic background removal. It works fast and is free to try. This service is ideal for both personal and professional use.

Key Features:

• Easy to Use: Remove.bg requires no special skills. Just upload an image and the background is gone in seconds. This simplicity makes it perfect for users of all levels.
• Versatility: It works well with different subjects like people, animals, products, cars, and graphics. This versatility is useful for various projects.
• High-Quality Results: Remove.bg provides images with clear and smooth edges. This attention to detail is crucial for professional-looking results.
• Integration: It offers plugins and tools for popular design software and eCommerce platforms. Using these, you can streamline your workflow significantly.
• API Access: For developers, remove.bg offers API integration. This allows for seamless automation in larger or custom projects.

Pricing:

• Free Preview: Try before you buy with the free preview feature.
• Flexible Payment Options: Choose between pay-as-you-go or subscription models, starting at $0.20 per image.
• High-Volume Solutions: For large-scale needs, custom plans with dedicated support are available.

5. Make

Make is a multi-purpose automation tool that optimizes business processes. It connects applications and services to drive efficiency. This platform is suitable for businesses of all sizes.

Key Features:

• Intuitive Platform: Make’s user-friendly interface simplifies the creation and automation of workflows. It’s ideal for both beginners and experts.
• Wide Range of Applications: With over 1000 apps available, Make integrates various tools to enhance workflow automation.
• Customization: Make offers personalized automation solutions. This feature allows businesses to tailor their workflows to specific needs.
• AI Assistant: Make introduces an AI Assistant to guide users in creating and deploying automation scenarios. It simplifies the process and enhances creativity.

Pricing:

• Free Plan: This plan includes a no-code visual workflow builder and access to 1000+ apps. It offers 1,000 operations per month.
• Core Plan: Priced at $10.59/month, this plan adds unlimited active scenarios and a minimum one-minute interval between scheduled executions.
• Pro Plan: At $18.82/month, this plan introduces custom variables, scenario inputs, and more.
• Teams Plan: Costing $34.12/month, this plan is designed for departmental use.
• Enterprise Plan: This plan is tailored for larger organizations. Custom pricing.

6. Polymer

Polymer provides a unique dashboard-building tool. You can create interactive reports and dashboards without being a data expert. The artificial intelligence Dashboards feature simplifies the process and provides valuable data analysis. Embedded analytics allows you to smoothly integrate charts and graphs into your applications.

Key Features:

• Easy Dashboard Creation: No data analyst skills are required to use Polymer. Create dashboards and reports with ease.
• AI-Generated Insights: Polymer’s AI feature automatically generates dashboards. It offers insightful analysis of your data.
• Integrated Analytics: Embed analytics into your apps for a streamlined experience. Use beautiful charts and graphs.
• Conversational AI: Get data visualization by just asking questions. A straightforward and interactive approach.
• Multiple Integrations: Polymer supports integrations with platforms like Google Analytics, Facebook Ads, and Salesforce.

Pricing:

• Starter: $20/month for individuals. Includes manual syncing, unlimited connectors, and more.
• Pro: $40/month with a free 14-day trial. Features hourly syncing and additional capabilities like custom branding.
• Group/Enterprise: Custom pricing for comprehensive needs, including real-time syncing and API access.

7. Otter AI

Otter.ai provides powerful solutions for a variety of groups. It improves meetings, expedites sales, supports education, and assists media professionals. Its AI tools automatically take detailed notes, improving efficiency and communication.

Key features:

• Automatic Transcription: Otter.ai can transcribe live conversations and meetings, as well as pre-recorded audio and video files, converting speech to text including accents.
• Live Transcription for Meetings: Otter.ai offers live transcription for various conferencing platforms like Zoom and Google Meet, providing real-time captions.
• Speaker Identification: It can distinguish between different speakers and label them accordingly in the transcript.
• Meeting Insights and Summaries: Otter.ai can automatically generate summaries of your meetings, highlighting key points.
• Editing and Collaboration: You can edit the transcribed text, add speaker tags, collaborate with others, and share recordings and transcripts.
• Playback Control: Otter.ai allows you to playback recordings with synced text and adjust the playback speed for easy review.

Pricing:

• Free Plan: Basic access to AI meeting assistant features. Ideal for individual use with essential functionalities.
• Pro Plan: $16.99 per month. Enhanced features for small teams. Includes advanced search, export options, and more.
• Business Plan: $30 per month. Comprehensive solution for larger teams. Offers administrative and analytical tools.
• Enterprise Plan: Contact for Pricing. Customized solutions for large organizations. Includes advanced security and control features.

8. Microsoft 365 Copilot

Copilot for Microsoft 365 is a versatile tool to enhance productivity and creativity. Priced at $30 per user per month with an annual commitment, it integrates with Microsoft 365 apps. This tool uses large natural language processing models to assist in various mundane tasks. It supports apps like Word, Excel, PowerPoint, Outlook, and Teams.

Key Features:

• Intelligent Assistance: Copilot provides real-time help. It enhances user creativity and productivity in Microsoft 365 apps.
• Customization and Flexibility: Users can tailor Copilot to their organization’s needs. It offers plugins for additional capabilities.
• Wide Applicability: Suitable for all in an organization. From leaders to IT professionals and frontline workers.
• Collaboration Enhancement: Copilot optimizes repetitive tasks and automates workflows. This improves teamwork and efficiency.

Pricing:

• Monthly Subscription: $30 per user/month (Annual commitment required).

9. Grammarly

Grammarly is an essential tool that is made to correct grammatical errors. Its ability to improve the quality of writing is unique. This makes it a key asset for any team or individual focused on effective communication. Grammarly’s features address a wide range of needs, from email crafting to persuasive writing.

Key Features:

• AI Writing Tools: Grammarly’s advanced AI assists in creating more effective, error-free writing. This is crucial for conveying clear, professional messages.
• Grammar Checker: The grammar checker is a fundamental feature. It helps avoid common mistakes, ensuring professionalism in every piece of writing.
• Plagiarism Checker: This feature is vital for maintaining originality and credibility in your work. It checks your writing against a vast database to ensure uniqueness.
• Paraphrasing Tool: The paraphrasing tool aids in rephrasing sentences. This helps in enhancing clarity and engagement in your writing.
• Style Guide: Grammarly’s style guide ensures consistency in writing. It aligns with your brand’s voice, maintaining a uniform tone across all communications.

Pricing:

• Free Version: Offers basic writing corrections.
• Premium: Priced at $12 per month, billed annually. Includes advanced features for more refined writing.
• Business: At $15 per member per month, this plan suits teams. It offers features like style guides and brand tones.

10. Gamma.app

Gamma uses AI technology to help with content creation. It simplifies the creation of presentations, documents, and websites. No design or coding skills are required. Gamma is free to register and use.

Features:

• AI-Powered Design: Gamma’s AI generator quickly creates presentations, documents, and webpages.
• One-Click Templates: Effortlessly create polished content with user-friendly templates.
• No-Code Editing: Easily customize your work without needing coding skills.
• Interactive Content: Improve presentations with GIFs, videos, charts, and websites.
• Built-In Analytics: Track target audience engagement and feedback for improved content creation.

Pricing:

• Free Plan: Includes 400 AI credits, unlimited users, and Gamma-branded exports.
• Plus Plan ($10/user/month): Adds 400 monthly credits, no Gamma branding.
• Pro Plan ($20/user/month): Features unlimited AI creation, and advanced AI models.

11. Designs.ai

Designs.ai is an all-in-one creative suite powered by A.I. technology. It optimizes and speeds up the content creation process. Users can create, edit, and scale different types of content easily and efficiently. This platform is ideal for individuals, small businesses, startups, educators, corporations, agencies, and non-profit organizations.

Key features:

• Face Swapper: This AI tool integrates your face into any image or video seamlessly. Ideal for social media, avatars, and personalized content. Maintains privacy with no image storage post-session.
• Logomaker: Generates unique logos and full brand identity kits using AI. Exports logos in multiple formats including JPEG, PDF, PNG, and SVG.
• Imagemaker: Text-to-image generator for custom, creative visuals. Offers a range of styles for diverse image needs. High-resolution outputs are suitable for professional use.
• Videomaker: Transforms text into fully edited videos in multiple languages. Features millions of clips and hundreds of audio files. Customizable for various social media platforms.
• Speechmaker: Converts text scripts to realistic voiceovers in multiple languages. Offers over 50 natural-sounding voices. Suitable for videos, tutorials, and explainer content.
• Designmaker: Simplifies design with dynamic templates and a design wizard. Over 20,000 templates are available. Auto-generates and resizes designs.
• AI Writer: Produces marketing copy to boost engagement and sales. Creates content quickly and efficiently. Suitable for a range of communication materials.

Pricing:

• Basic: $25/month for individuals and small projects.
• Pro: $55/month for advanced editing and templates.
• Enterprise: $158/month for large teams and agency collaboration.

12. Recast AI

Recast offers a novel approach to consuming articles. It converts long, written pieces into brief, audio summaries. This tool is ideal for busy individuals. It allows them to absorb information while multitasking. Recast is available as an iOS app, a Chrome Extension, and a web app.

Key features:

• Time Efficiency: Recast shortens the time needed to get informed. It turns lengthy articles into concise audio discussions.
• Simple Understanding: Recast’s audio format makes complex information more accessible. It explains articles in a simple, conversational tone.
• Manage Reading Lists: Convert your backlog of articles into an engaging podcast format. Recast makes it easier to catch up with your reading.

Pricing:

• Free Version: Unlimited listening, submit top publishers.
• RecastPro: $9.99/month. Offers ad-free experience, private RSS feed, and offline listening.

13. Goblin Tools

Goblin Tools, a productivity and daily tasks application, is specifically designed for those who struggle with executive dysfunction. This user-friendly application offers a unique mix of features aimed at simplifying task management and overcoming common obstacles.

Key features:

• Creative Task Management: The app goes beyond basic to-do lists, offering features like “Chef” to suggest meals based on available ingredients and “Judge” to provide a more objective perspective on emails.
• Customizable Tools: Users can tailor the app’s features to their individual needs, promoting a personalized approach to productivity.
• Simple Interface: Goblin Tools prioritizes a user-friendly interface, making it easy to navigate and use daily.

Pricing:

• Completely free to use

14. GPT4All

GPT4All is an innovative free chatbot. It works without the internet or GPU. It’s perfect for privacy-conscious users. You can easily download it to desktops. It is a great tool that you can train on your local documents to get the answer only from them. Useful for people who work with a lot of files and students.

Key features:

• Question Answering: GPT4All answers any question you have. It’s a reliable source of information.
• AI-powered Writing Assistant: It helps you write emails, stories, and more. GPT4All is an excellent writing partner.
• Document Understanding: This feature summarizes and clarifies documents. It’s useful for quick comprehension.
• Coding Guidance: GPT4All assists in simple programming languages tasks. Its coding features are constantly improving.

Pricing:

• Completely free to use

15. Gemini

Gemini is Google’s most advanced and capable AI chatbot model to date. It was developed with a focus on multimodal abilities, meaning it can process and understand various types of data. Users can interact with Gemini through a simple interface, making it an accessible tool for various tasks.

Key features:

• Informative answer provider: Gemini has access to a vast amount of information, allowing it to provide comprehensive and informative answers to user queries, even those that are open-ended, challenging, or unusual.
• Creative text generation: Gemini can generate various creative text formats based on user instructions and style preferences.
• Multilingual skills: Bard can translate between many languages, ensuring clear communication across borders.
• User-friendly interface: Interaction with Gemini is facilitated by text prompts, allowing users to easily obtain information or generate creative text content.
• Continuous learning and improvement: Gemini is constantly updated with new information and its capabilities are continually improved.

Pricing:

• Gemini: Free to use
• Gemini Advanced: AI Premium members also have access to Gemini Advanced, 2TB of storage, and other Google One benefits for $19.99/month

What is the most powerful AI tool?

The most powerful tool is Gemini. It is in a pretty good state right now and is my favorite AI tool to use at the moment. I have tried to include as many different AI productivity tools in the list as possible, so they all serve a different purpose.

I would highly recommend trying them all, as they all have free trials. Of course, if none of them suit your needs, consider hiring an AI or IT software development company like Idea Link, as they can create custom AI productivity tools tailored for you or your business.

Final thoughts

There are tons of AI productivity apps out there that can be useful for your work or just everyday tasks. I’m a big fan of artificial intelligence myself, so I use them every day. AI tools may not be the best for complex tasks, but they can certainly make up for it by saving time.

Consider checking out other AI-powered tools, such as research tools or the best AI search engines, as they can also help you with various routine tasks.

Each tool in my top 15 list serves a different purpose. While Gemini shines as the most powerful, others like Notion and RemoveBG have their strengths. It’s all about finding the one that suits your specific needs. Give them a try; many offer free trials.