Choosing the best AI meeting manager: Top 10 AI Tools
Generative AI
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Domantas Alosevičius
Using an AI meeting manager can really help your productivity. Forget taking notes, searching for information about a meeting, scheduling meetings, and many more.
Although many are similar, they all have key features that make them unique, so you can choose the right one for your business or personal use.
Here is the list of all the AI meeting manager tools:
Fireflies
Circleback AI
Krisp AI
Read AI
Microsoft 365 Copilot
Otter AI
Loom
Airgram
Equal Time
Colibri AI
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What is an AI meeting manager?
An AI meeting manager is a virtual assistant that uses artificial intelligence to help organizations plan, organize, run, and follow up on meetings. These tools can automate many of the tasks involved in meetings, freeing up time for participants to focus on the meeting content.
What does an AI meeting manager do?
Here are some of the specific tasks that AI meeting managers can perform:
Schedule and coordinate meetings: AI meeting managers can analyze participants’ calendars and preferences to find the most suitable time for a meeting. They can also send out reminders and invitations, and track RSVPs.
Create agendas: These tools can analyze past meeting notes and agendas to generate new agendas. They can also suggest agenda items based on the meeting’s purpose and participants.
Take notes and transcribe meetings: They transcribe meetings in real time, capturing key points, decisions made, and action items. They can also generate detailed meeting minutes.
Track action items and follow up: These tools can track action items assigned during meetings and send reminders to participants. They can also generate reports on meeting outcomes and productivity.
Provide insights and analytics: They can analyze meeting data to identify trends and patterns.
Benefits of using an AI meeting manager
Increase efficiency: These AI tools can automate many of the tasks involved in meetings, saving time and reducing administrative overhead.
Improve productivity: They can help to ensure that meetings are focused and productive, with clear objectives and actionable outcomes.
Improve collaboration: AI meeting managers can facilitate collaboration among meeting participants by providing a central location for notes, action items, and other meeting materials.
Reduce costs: They can help to reduce costs associated with meetings, such as travel expenses and catering.
Fireflies.ai is an AI meeting notetaker that automatically records, transcribes, and summarizes your meetings. It also extracts key insights and action items, and allows you to share your notes with others.
Key features
Automatic recording and transcription of meetings across various video-conferencing apps and audio files.
Integration with platforms like Google Meet, Zoom, Teams Webex, and others.
AI-Powered Search for reviewing meetings quickly and identifying key action items, tasks, and questions.
Collaboration tools including comments, pins, reactions, and sharing of meeting notes to apps like Slack, Notion, and Asana.
Analysis of meetings with metrics like speaker talk time, sentiment, and custom topic trackers.
Automation of workflows, including filling out CRMs and creating tasks with voice commands.
Creation of a real-time knowledge base for all voice conversations, with organization and privacy controls.
Pricing
Free Plan:
Includes: Unlimited transcription with limits on AI Summaries, 800 minutes of storage per seat, and basic features including recording, transcription, and search within meetings.
Pro Plan:
Cost: $10 per seat/month billed annually
Includes: Unlimited transcription and AI Summaries, 8,000 minutes of storage per seat, advanced features including AI Apps, smart search filters, and CRM integrations.
Business Plan:
Cost: $19 per seat/month billed annually
Includes: Unlimited transcription, AI Summaries, and storage, Features for growing businesses like video screen capture, team insights, and more.
Enterprise Plan:
Cost: Custom pricing
Includes: Tailored for large-scale enterprises, offers all features in Business Plan plus additional services like custom data retention, dedicated account manager, and SSO.
Circleback is an AI tool designed to automate and improve the note-taking process for meetings. It provides AI-generated action items, meeting notes, and transcriptions, ensuring detailed, structured documentation of meetings, both virtual and in-person.
Key features
Automatic creation and assignment of action items.
AI-powered meeting assistant for answering questions and writing follow-up emails.
Transcription of meetings with timestamped video recording navigation.
Advanced search capability for finding specific information from meetings.
Integration with Google Meet, Microsoft Teams, Zoom, WebEx, and in-person meetings.
Compatibility with over 100 languages, including major languages like English, Spanish, French, German, Italian, Portuguese, and Dutch.
Encryption of data in transit and secure storage, with user-only access to meeting data.
User friendly user interface
Integration with Google Calendar and Microsoft Outlook Calendar for auto-joining meetings.
Pricing
Individual Plan:
Price: $25
Features: AI-driven notes, action items, and transcription for unlimited meetings, calendar integration, AI meeting assistant, AI-powered search, webhook integration, importation of audio/video conversations, notes for in-person conversations, meeting recordings, and automatic sharing of notes and action items via email.
Team Plan:
Monthly Price: $30 per member
Features: Includes all features of the Individual plan, plus meeting sharing capabilities, AI-powered search across all shared meetings, webhook integration for team meetings, notetaker participant customization, priority support, centralized billing, and access management controls.
Krisp AI is an AI-powered tool designed to enhance the quality and clarity of audio during meetings and calls. It offers features like noise cancellation, voice clarity, and meeting assistance, catering to a wide range of users.
Key features
AI Voice Clarity: Enhances voice quality by removing background voices and noises, and reducing echo.
Noise Cancellation: Eliminates distracting sounds from both the user’s environment and incoming audio.
Echo Cancellation: Removes echo effects for clearer communication.
Accent Localization: Adjusts speaker’s accent to be more understandable to the listener.
AI Meeting Assistant: Provides automatic transcription, meeting notes, and audio recording functionalities.
Pricing
Free Plan:
Features: 60 minutes per day of noise, background voice, and echo cancellation, unlimited transcriptions, and 2 meeting notes per day.
Pro Plan:
Cost: $8 per month
Features: Includes all free features plus unlimited noise, background voice, and echo cancellation, unlimited meeting notes, meeting audio recording (1.5 GB of storage), HD noise cancellation, centralized user management, and centralized billing.
Enterprise Plan:
Pricing: Customized based on requirements
Features: Includes all Pro features plus SSO & SCIM, analytics dashboard, premium support, centralized settings management, device-based authentication, custom MSA support, assisted security reviews, and more.
Read AI is a tool designed to improve meeting efficiency through AI-generated summaries, transcripts, and playback features. It integrates seamlessly with video conferencing platforms, providing real-time updates on action items, and is recognized as an essential app by Zoom.
Key features
AI-generated meeting summaries and transcripts.
Video playback enhanced with AI highlights.
Real-time updates on action items and automated Q&A.
Smart Scheduler for optimized meeting planning.
Speaker Coach for improved communication skills.
Integration with platforms like Zoom and Webex.
Dashboard for analytics and meeting trends.
Meeting playback with highlighted segments.
Team meeting management and report sharing.
Pricing
Free:
Includes: basic meeting measurements, summaries, and reporting for up to 5 meetings per month at no cost.
Pro:
Cost: $19.75 monthly
Includes: This plan offers unlimited meeting reports, advanced reporting, workspaces, admin control, and integrations.
Enterprise:
Cost: $29.75 monthly
Includes: this tier adds meeting playback, highlight reels, priority support, and increased upload credits.
Enterprise+:
Cost: $39.75 monthly
Includes: Additional security features like SSO & SAML, unlimited meeting duration, and more upload credits.
Microsoft 365 Copilot is an AI tool integrated into Microsoft 365 suite. It improves productivity and efficiency in various office applications by providing intelligent assistance. The tool combines AI capabilities with Microsoft’s applications to assist users with a range of tasks.
Key features
AI-driven assistance in Microsoft applications like Word, Excel, PowerPoint, and more.
Improved productivity tools for creating documents, spreadsheets, and presentations.
Intelligent analysis and summarization of data.
Automated content generation and editing suggestions.
Streamlined communication and collaboration features.
Integration with existing Microsoft 365 tools and services.
Otter AI is a digital tool that provides automated transcription and note-taking services, primarily for meetings and educational purposes. It offers features like real-time voice transcription, collaboration tools, and integration with various apps.
Key Features:
Automated transcription and note-taking for meetings and lectures.
Real-time voice transcription with accuracy.
Collaborative features for live transcripts, including comments and highlights.
Automated meeting notes, integrated with calendars for seamless scheduling.
Compatibility with platforms like Zoom, Microsoft Teams, and Google Meet.
Automated slide capture during virtual meetings for comprehensive notes.
Live chat functionality for immediate communication and query resolution.
Real-time summary generation for quick catch-up on missed meeting parts.
Sales-focused features like extracting insights and integrating with Salesforce and HubSpot.
Customizable for various use cases like business, sales, education, and media.
Available on iOS, Android, and as a Chrome extension and Slack app.
Pricing
Free Plan:
Price: Free
Features: AI meeting assistant for recording, transcribing, slide capturing, and summarizing in real time. Otter AI Chat for live collaboration. Integration with Zoom, MS Teams, and Google Meet. Provides 300 monthly transcription minutes, 30 minutes per conversation.
Pro Plan:
Cost: $10 per user
Features: Includes all Basic features plus team collaboration tools. Offers 1200 monthly transcription minutes, 90 minutes per conversation.
Business Plan:
Monthly Price: $20 per user
Features: Includes all Pro features with additional admin tools and priority support. Offers 6000 monthly transcription minutes, 4 hours per conversation.
Enterprise Plan:
Pricing: Available upon request
Features: Incorporates all Business plan features plus advanced security, control, support, and includes OtterPilot™ for Sales.
I am including Loom in this list as it is a great way to use it instead of meetings depending on the situation.
Loom is a video messaging tool designed to enhance communication and productivity in various business contexts. It allows users to easily record and share AI-powered video messages, facilitating more effective collaboration and engagement.
Key Features
AI-powered video messaging for team and customer communication.
Screen and camera recording capabilities.
Easy sharing and embedding of videos across platforms.
Tools to trim and stitch video clips.
Download and upload options for video content.
Transcriptions and closed captions support.
Video privacy controls and enterprise-grade security.
Customizable background, logo, and thumbnail for branding.
Video and viewer insights for monitoring engagement.
Integrations with numerous tools like Google Workspace and Slack.
Features for adding tasks, CTAs, comments, and emojis to videos.
Support for remote teams with transcripts and captions in 50+ languages.
Custom data retention policies and privacy settings for enterprise use.
Loom is available as a Chrome extension, desktop app, and mobile app.
Pricing
Starter (For Individuals):
Cost: Free.
Includes: Up to 25 videos per person, 5-minute maximum per video, screen recording & cam bubble, unlimited transcriptions, video privacy controls, viewer insights, team workspace.
Business (For Teams):
Cost: $12.50 per creator per month (billed annually).
Includes: Unlimited videos, unlimited recording length, everything in Starter, plus additional features like Loom AI add-on (available for extra cost), edit by transcript, removing Loom branding, embedding links in video, importing and downloading, password-protected videos.
Enterprise (For Scaling Teams):
Cost: Custom pricing (contact sales).
Includes: Unlimited videos, unlimited recording length, everything in Business, plus Salesforce integration (Beta), email request to view, SSO (SAML) and SCIM, advanced content privacy.
Add-On:
Loom AI: $4 per creator per month (billed annually). Features include auto message composer, auto CTA, auto titles, summaries, chapters, filler word removal, etc.
Airgram is an integrated solution for AI-powered meeting notes and transcription, designed to streamline the process of recording, transcribing, and summarizing meetings. It offers features for action item tracking, meeting agenda setting, and sharing meeting minutes.
Key Features
Meeting Notes: Automatically capture and summarize key points from meetings.
Meeting Agenda: Create and share structured meeting agendas in advance.
Action Items: Identify and track action items during meetings.
Record Meeting: High-quality video and audio recording of meetings.
Transcribe Meeting: Live transcription of meetings into searchable, editable text in multiple languages.
Auto-join Meeting: Set an assistant to join and record online meetings automatically.
Share Meeting Minutes: Easily share meeting highlights and minutes.
Audio/Video to Text: Convert audio and video files to text using AI.
Team Collaboration: Collaborate on notes and tasks during and after the meeting.
Insights Sharing: Create and share video clips highlighting important parts of meetings.
Integration with Apps: Seamless integration with platforms like Notion and Slack.
Pricing
Free Plan:
Includes: Limited to one user, no credit card required. Up to 5 meeting records per month (only 1 file import). Maximum of 30 minutes per meeting. Includes basic features like transcription for 8 languages, built-in meeting agenda, meeting schedule, screen recording, etc.
Plus Plan:
Cost: $18 per user per month, billed monthly
Includes: Unlimited meeting records and file imports. Up to 5 hours per meeting. Includes all Free plan features, plus workspace member management, AI-powered meeting summary, meeting performance analytics, integration with Notion, Zapier, and HubSpot, auto record feature, etc.
Equal Time is a virtual meeting assistant designed to improve the effectiveness and inclusivity of online meetings. It integrates with platforms like Zoom, Google Meet, and MS Teams, providing instant feedback for managers, efficient meeting planning, and equitable participation tracking.
Key Features
Offers instant feedback to managers to strengthen leadership skills.
Provides full transcripts, summaries, and analysis of meetings.
Reports on participant speaking times to promote equitable conversation.
Facilitates equitable moderation in discussions for coaches and teachers.
Helps in tracking attendance and participation in educational settings.
Designed for various users including L&D, DEI leaders, managers, coaches, teachers, and engineering teams.
Pricing
Equal Time Premium (for individuals)
Price: $18 per month
Includes: Speaking time tracking, unlimited usage, sentiment analysis, global search across all meetings, custom vocabulary (add up to 1000 terms), trends and patterns analysis, meeting transcription.
Equal Time Team (for small teams up to 5 users)
Price: $79 per month
Includes: Includes everything in the premium plan for up to 5 users, team-wide metrics, custom onboarding with the customer success team, and 30 and 90-day check-in meetings with the customer success team.
Company License (for larger organizations)
Pricing: Contact for details
Includes: company-wide deployment, user management, and licensing, single sign-On (SSO) available.
Colibri AI is a tool designed to improve meeting productivity by automating note-taking and providing AI-generated summaries. It offers specialized solutions for various sectors including sales, legal, and general meeting facilitation.
Features
AI Notetaker: Automatically records, transcribes, and summarizes meetings, phone calls, and video conferences.
Sales Copilot: Provides real-time AI assistance to salespeople, offering guidance and information during customer interactions.
Colibri Legal: Specialized for legal settings, offering live transcription services for depositions and court reporting.
Meeting Summaries: AI-generated summaries and actionable steps are provided post-conversation for easy review and sharing.
AI-Powered Agendas: Facilitates effective meeting management with pre-built templates and custom agendas.
Searchable Call Library: Stores and organizes call recordings and transcripts for easy retrieval and sharing.
Conversation Intelligence: Analyzes conversations to provide insights and data on performance, trends, and customer feedback.
Integrations: Compatible with Zoom, Slack, and Salesforce, integrating seamlessly into existing workflows.
Multi-Platform Recording: Records and transcribes meetings across various platforms.
Zoom App Integration: Enables use of Colibri features directly within Zoom meetings.
Pricing
Free Plan:
Includes: Limited to one user, no credit card required. Up to 5 hours of transcription per month. Maximum of 40 minutes per meeting recording. Features include meeting recording, live transcription (English), meeting agendas, searchable meeting library, ability to upload audio from any source, and an app for Zoom.
Starter Plan:
Cost: $20 per user/month
Includes: All features from the Free Plan, plus up to 20 hours of transcription per month, maximum of 90 minutes per meeting recording, smart agendas, advanced search, and email support.
Pro Plan:
Cost: $50 per user/month
Includes: Everything in the Starter Plan, plus unlimited transcription hours, maximum of 4 hours per meeting recording, AI meeting summaries, automatic key points extraction, custom recording indicator in Zoom, shared team workspace, Slack integration, and priority support.
Growth Plan:
Cost: $60 per user/month
Includes: Unlimited transcripts, 4 hours max recording length, real-time AI guidance, automated note-taking, team performance dashboard, call analytics, and Slack integration.
Scale Plan:
Cost: $80 per user/month
Includes: Unlimited transcripts and recording length, real-time alerts to managers, Salesforce integration, custom language model, VIP onboarding, and more advanced features.
Final thoughts
All in all, AI meeting managers are a valuable tool for businesses of all sizes. They can improve efficiency, productivity, and collaboration while saving time and money.
Although they share many similarities, each one has unique features. Therefore, the choice of the AI tool depends on the user’s needs and the quality of the user interface.
Domantas Alosevičius
